The PW Upstairs space is available through a lottery system offered twice a semester. The space is offered in weeklong slots from Monday (or Tuesday depending on the week) through Saturday. The lottery submissions must be a performance driven artistic event. Other events may be scheduled by contacting the upstairs space coordinators, however, lottery submissions are given priority. For a list of available slots, see the upstairs space page.
Events involving excessive noise may only take place between the hours of 6:00pm and midnight on Fridays and Saturdays. On evenings other than Friday and Saturday, any group performing or rehearsing in T.F. Green has the right to ask another group to be quiet.
On the Sunday after the lottery at 3pm there will be a mandatory Upstairs Space Orientation Meeting the in the Upstairs Space. At the meeting there will be a review of these rules and regulations along with the signing of the PW Upstairs Space contract.
All Brown students have global card access to T.F. Green Hall from 7:30am to 11:00pm. However, keys are not handed out to the space. A PW board member will let you in. You must make sure that the doors are locked when you leave. If you need to leave the doors in the unlocked position during your rehearsal times, contact the upstairs space coordinator to arrange this. Let-ins must be arranged at least two days in advance – please e-mail the upstairs space coordinator with a schedule of when you will be using the space.
Along with the space come 6 fresnel lights, two 2-channel amps, 4 speakers, a light board, a sound board, a CD player, benches and metal chairs for seating. Additional lighting, sound, costumes, or furniture must be reserved through special arrangement. This includes lighting cable, gels and gel frames, minidisk players, and an additional CD player. The use of dressing rooms (possibly shared with other events) may also be arranged.
The space must be struck by then end of the reservation period. At least one PW board member will be present at strike. Any additional equipment used must be returned during strike. This includes props, costumes, furniture, lights, etc. The dressing room is not an acceptable place to return props and costumes. If the dressing room is used, it must also be cleaned out during strike.
A PW board member will monitor performances. The board member has the right to shut down the performance if, and only if, he or she feels that the performance is endangering the audience or the space. To ensure that this does not occur, PW would like to be notified if the performer plans on performing something that may break health standards or endanger the audience. The material will never be censored for artistic content, but the audience’s physical safety is the prime concern. The board member is present mainly to assist the performer.
Alcohol may not be consumed in the space. Rhode Island law prohibits open flames in a theatre space.
As an event in the upstairs space, your project will be advertised in the PW weekly e-mail after the completion of the Lottery and the week of your reservation.
PW asks that anyone performing in the upstairs space come to the weekly PW meeting on Sunday, at 1pm in the upstairs space. Come the Sunday before your performance.
It is expected that after using the space it will be returned to its original condition if not better. This includes not only cleaning up after performances, but also after each rehearsal. Permission must be obtained in order to leave things in the space between rehearsals.
The upstairs space is used quite frequently, and it is possible that there will be performances, rehearsals, meetings or workshops in the space between your rehearsals. While the event that is currently performing gets priority, PW cannot guarantee that furniture, seating, props and even lights will not be moved between rehearsals. Contact the upstairs space coordinators with concerns and special requests, and we will do our best to accommodate.