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If you have questions about stage managing then please feel free to call or email Jenny.

From the PW Show Packet:

Stage Manager Job Description


  1. Helps the Director and Production Manager create a rehearsal calendar. Makes this schedule available to the cast and crew.
  2. Keeps track of cast conflicts.
  3. Serves as the Director - Cast liaison for scheduling and other day-to-day business.
  4. Communicates with Director to schedule daily rehearsals (dividing up the time and which actors are needed at what times).


  1. Emails copies of the script to interested auditioners.
  2. Prints copies of the sides and audition form.
  3. Keeps track of the auditioner sign-up sheet and makes sure that the casting board stays on schedule.
  4. Collects completed audition forms for future reference.
  5. Keeps a record of auditioner email addresses in order to send them the callback list and cast list.
  6. Emails out the callback list and cast list. Auditioners should be bcc’d on these emails.
  7. Responsible for keeping callbacks on schedule.
  8. Confirms with the actors cast in the production that they will be accepting their roles.
  9. Inputs the cast into the Contact List (created by the PM).


  1. Prints copies of the script for all of the cast and crew.
  2. Oftentimes reads stage directions during the Read-Through.


  1. Attends all rehearsals. If they are unable to attend a rehearsal, they have an assistant stage manager take their place.
  2. Makes sure that actors are on time. Responsible for calling them if they are late or missing. Acts as liaison and disciplinarian when absence/lateness/conflict scheduling issues occur.
  3. Responsible for copying any documents or new pages of the script and providing them for the cast.
  4. Responsible for keeping the Director on schedule.
  5. Keeps SM's book with blocking notes, props lists, etc…
  6. Delegates jobs to ASM’s.
  7. Can be on book to give lines and blocking to actors who are off book. (This can be delegated to ASM’s).
  8. Should have a knowledge of where the first aid kit is (i.e., in the box office and the Shop) and make sure it is fully stocked. If empty contact your EP’s and the board will fill it. Handles any injuries and reports them in the Rehearsal Report.
  9. Has full use of the Leandro Zaneti ’12 SM Kit, which has school supplies, a hole punch, stapler, ruler, spike tape, and other useful SM tools. If it is missing anything, please inform Jenny Gorelick (
  10. Sends Daily Calls with information about each day’s rehearsal. These are emailed to the day-to-day production team (the Director, assistant stage managers, assistant director, the Production Manager, EP’s etc…), to the cast, and to any designers that specifically request inclusion on the list.
  11. - a daily call contains the following: time of rehearsal, where it takes place, which actors are called, and what they will be rehearsing, in addition to a section with any notes and other special calls (tech, photo call, design runs, etc…) coming up.
  12. Sends daily Rehearsal Reports to the entire production team (including the EP’s) and crew (Not the cast!).
  13. - a rehearsal report contains the following: what happened in rehearsal today, notes for designers, times of breaks taken, any injuries or mishaps.
  14. Responsible for giving actors adequate breaks during rehearsal. After rehearsal of 5 hours there should be a break of at least 1 hour. There must be a 5 minute break after 55 minutes or a 10 minute break after 80 minutes of rehearsal time.
  15. Makes sure the cast upholds the PW Code of Conduct while in TF Green.
  16. Responsible for the condition (i.e., cleaning up) of the rehearsal space. This includes locking up guns and weapons after each rehearsal.


  1. Has the keys to PW and should be in charge of opening and locking PW before and after each rehearsal - check all doors.
  2. MAKE SURE THAT ALL EXTERIOR DOORS TO PW AS WELL AS INTERIOR DOORS ARE LOCKED. Also, even if you were not using the upstairs space, please check to see whether it was left open or propped on you way out.


  1. Takes notes during production meetings and emails the minutes to the production team. This varies depending on the Production Manager. Check prior to your first meeting what they would prefer.


  1. Provides paper copies of the script to the designers necessary (will definitely include the SM, light designer, sound designer, and others depending on the tech needs of the specific show).
  2. Takes notes of when cues will occur on the new copy of the script.
  3. Acts as liaison between Director and designers during the discussion.


  1. Takes notes of when cues will occur on the cue script (these may differ from Paper Tech).
  2. Provides information about blocking for the designers.
  3. Acts as liaison between Director and designers during discussion.
  4. Makes sure the designers take adequate breaks.


  1. Runs the entire day. This is your time. This is the only day that is about you so enjoy it and act gracefully!
  2. Runs the cue-to-cue. Has the actors go through the show from each technical element to the next, stopping and starting to make sure that the Director is happy with how they look/sound and to make sure that the SM fully understands the timing.
  3. If there is time, oversees the running of a full technical run-through at the end of the day.
  4. Responsible for giving adequate breaks to the actors and designers. Generally Wet Tech is from 11am-11pm with 2 hours of break time and 10 hours of rehearsal. The break may either occur after 5 hours of rehearsal (this is equity rules) or because everyone is non-union, split up with one hour lunch break and one hour dinner break.
  5. Make sure there is adequate time to pre-set the show and for actors to warm-up and get into costumes scheduled in.


  1. Do or delegate a pre-show check of props, costumes, moving scenic elements, etc. Keep a checklist.
  2. Pre-Set’s the space to make sure that everything is in place for the top of the show (this can also be done by ASM’s).
  3. Makes sure that all of the actors have arrived by their call time.
  4. Gives the actors and crew pre-show calls:
  5. - pre-show calls include “one-hour,” “half-hour,” “fifteen,” “ten,” “five,” and “places.” (The proper response to any call or announcement is “Thank You.” This lets the SM know that they've been heard. Anything else is rude and unprofessional).
  6. Checks that all of the technical elements (light board, sound cues, etc…) are working correctly prior to the start of the performance.
  7. Runs a mic check and/or fight call before the house is opened if necessary.
  8. Communicates with the house managers to let them know when to open the house and when the show is ready to start. Gives them any specific instructions.
  9. Calls the show. May or may not run the light board and/or sound board/projections and calls when cues occur if there are other board operators.
  10. After the show, cleans up the space and makes sure that everything is put away and ready for the next performance. This includes turning off the light board and sound board and securing any expensive props and prop guns or weapons in a locked container.
  11. Locks the doors.
stage_manager.txt · Last modified: 2017/03/18 10:54 by
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