pw board meeting minutes 23 september 2007

In attendance: Kaya, Allison, Alexa, Tara, Mazer, Paul, Charly, Alexio, Andrew, Daria, Albert, Alana
Visiting: Emily, Adria

The fun:

• Kaya didn’t bring the fun because she has to go to lab. Maybe we’ll have fun next week. Yes, we will surely have fun next week.

Emily:

• Directing “The Real Inspector Hound” by Tom Stoppard in the upstairs space
• First time directing
• Auditions were this week, callbacks are this afternoon
• Need to get rights from Samuel French
• Make sure they know it’s pw and not theater department
• Ways to raise money: asking people, donations, pw grant, other grants
• Show will be in November

Adria:

• Would like help moving seating platforms to upspace after meeting
• Albert, Andrew, Mazer will help.
• (Andrew: Where is the elevator key?)

Interlude:

• We see our mouse!
• Albert: We should really do something about that mouse.
• Alana: Give it a name?
• Adria will bring a have-a-heart trap

Back to Adria:

• Where is the duv tape?
• We discuss layout of seating platforms in the upstairs space, OK the design
• Adria will cheeseborough some pipe or attach something to the truss to hang more duv
• Alexio will call Adria when the meeting is over so she can get back to work in here

2nd slot:

• Budget breakdown is just about finalized
• Poster costs might come out of pocket
• Still missing a sound designer
• Charly will be bozo
• Design run on Tuesday
• Allison has the money order from mf in her room

3c2c:

• The committee picked plays!
• Scripts are online on the 3c2c page
• Meeting at 3:00 with writers to go over the process with them
• Director applications are due on Tuesday 5:00pm
• Should we give writers the chance to apply to direct their own pieces?
• Might as well let them apply, see who else applies as well
• Decision meeting for directions 11:30 pm on Tuesday
• Auditions are next weekend, times TBA after we have directors
• Matt Gelfand is designing the lights
• Still need a stage manager
• At least a production stage manager during tech week if nothing else
• We’ll work on contacting people we think may be interested

3rd slot:

• Yay Mazer!
• Needs staff like whoa:
• Stage manager, sound designer, co-lighting designer, production manager, costume designer, assistant stage managers, set designer, technical director
• Tara and Kaya will cobozo
• Mazer will set an audition date
• $180 for the rights. Or is it $80? We’ll figure it out.

Upstairs space:

• JD’s show is this weekend
• Adria hung a light plot for it
• Tara’s show is next weekend
• The space is still empty the week after 3c2c
• Paul will be point-person for upspace until Alexio is free after 3c2c

Space maintenance:

• The space maintenance crown is passed to Tara

Grants:

• Emily is applying for a grant to get rights for her upspace show

Dimmers:

• Tabled

Phil plaque:

• Andrew and Tara will get on this

Adults:

• Had meeting with the SAO about how space was treated during the summer session
• They came into the space as if it were theirs and treated it as they wanted to
• The summer program never signed a contract this year...how did that happen?
• Would like to integrate pw staff more into the program so not just security guards
• Are going go try to figure out how to make that job go better
• We should talk to facilities about soundproofing
• SAO is helping us get furniture for the lounge and new couches for the upspace

Piano:

• Kaya is the new piano person
• Will work on trying to sell the one we’re trying to sell
• Talked to Todd to get all the pianos straight
• We’ll get the piano tuned before BOP needs to be in here
• Kaya is the new BOP person as well
• Normally MF would pay for it but they have no money right now
• We discuss acquiring MF

UFB subcommittee:

• Tara and Alexio will try to work on getting funding back for pw and MF’s commencement slots
• Will put together a list of expenses we incur for other groups

Musical Forum:

• Should we try to help them financially?
• We decide to figure all of this out eventually, now is not the time...

New members:

• A few people interested so far

Pile of sand, pile of concrete:

• Andrew will take care of them

Business:

Tara:

• Charly and Tara are going to figure out something regarding potential donor

Paul:

• What’s the next step for projector talk?
• Will have a subcommittee meeting: Paul, Alexio, Alana
• We could probably rent it out to groups and make back money very quickly

Mazer:

• We need to be better about paying attention people during their interviews
• Alana: Take a running-around-the-building break between question generation and interviews?

Tara:

• Props room, green room, girls’ dressing room and furniture room are disgusting
• Alexa actually got stuck in the props room
• We need to actually do something about it at this point
• Maybe the Tuesday after a strike in the evening

Alana:

• Would like to get a safe for the box office to keep cash box and keys

Next meeting:

• Sunday 1pm